Constitution of East Ascot Citizens Association



==================
GENERAL STATEMENTS
==================

1. 
The Name of this organisation shall be 
‘The East Ascot Citizens Association’. 
Herein after referred to as ‘the Association’.

2.
The aim of the Association is to unify and 
represent all the residents of East Ascot, 
and to help improve and govern the common 
resources of the community. 

3.
This Constitution shall govern all matters 
pertaining to the running of the Association, 
and shall not be ratified, modified, or  
repealed without  support of  80% of the 
Registered Members of the Association.

4.
The Association shall be a voluntary, 
non-political, democratic, community based 
organisation. It shall operate on the 
principles of freedom, openness and transparency. 
Therefore, all members shall be encouraged 
to speak freely, challenge others in elections, 
move motions, graciously accept election results, 
and to respect  majority decisions.

5.
If a matter becomes so divisive that it threatens 
to destroy the Association, any member of the 
executive may invite either the head of the Greater 
Portmore Joint Council,  or the Portmore Joint 
Citizens Association  to mediate and have the 
matter resolved by members at a Special General 
Meeting .





========
MEETINGS 
========

1.
A quorum shall be required only at executive 
meetings. A quorum shall be 50% + one. All 
other meetings shall be deemed to be duly 
constituted if all executive members agree 
that it has been adequately advertised.

2.
A  motion is carried if 50% + 1 of a duly 
constituted meeting agrees.

3.
All motions from the floor must be entertained 
by the chair. The member moving the motion must 
be given at least 5 minutes to defend it.

4.
General meetings  shall be called not more 
than 3 months apart.

5.
Annual General meetings shall be called not 
more than four weeks after the anniversary 
of an executive’s election.  The purpose of
this meeting is to:
a) Present and confirm the financial report 
   and the president’s report,
b) Recognise persons who have served,
c) Elect a new executive body.






====
DUES
====


If  dues are levied, they shall be levied 
once per executive year.






==========
MEMBERSHIP
==========


1.
All residents of East Ascot in Greater Portmore, 
whether they be home owners or tenants, are 
members of the Association.

2.
A Registered Member of the Association is any 
resident of a household who  has paid at least 
50% of  the dues.

THE EXECUTIVE BODY

1.
The Association shall be governed by an elected 
executive body  who’s term of office shall be 
for one year. Its decisions are subject to this 
constitution and to ratification at a  general
meeting.

2.
All leaders of the association  are subject to 
recall by a motion carried at a General or 
Executive Meetings.

3.
No member of the executive may make any final  
or  financial arrangement, or declare any 
association  position, without the express 
consent of the executive.

4
Vacant positions must be filled at the next 
general meeting.

4
Past executive members are required to hand 
over all property, material and information 
pertinent to the business and  continuance of 
the Association.






======================
BLOCK  REPRESENTATIVES
======================


The executive may divide the community into blocks. 
Each block shall be overseen by a member of the  
executive or a resident of the block. This 
position terminates with the term of the executive 
body. 




==========
COMMITTEES
==========


There shall, for any purpose as the executive may 
see fit and for as long as the executive sees fit, 
be appointed committees.





================
RESPONSIBILITIES
================

The President 
   The President is the leader of the association. 
   He/she shall:
     a) set and call general and executive meetings.
     b) be accountable for all association property 
        and acquisitions.
 
The First and Second Vice President 
   The First Vice President and Second Vice President 
   shall assist the President. 

The Secretary
   The Secretary shall keep minutes, registrations, 
   records, and oversee correspondences. 
 
The Assistant Secretary
    The Assistant Secretary assist the Secretary.

The Treasurer
    Treasurer oversees the proper transaction of 
    all financial matters. He / she shall hold the 
    Association  funds in the Association’s 
    bank accounts.

The Assistant Treasurer
   The Assistant Treasurer assist the Treasurer.

The Public Relations Officer
    Oversee all promotions and ensure that all 
    association meetings 
    and efforts are duly published.
 
The Assistant Public Relation Officer
    The Assistant Public Relation Officer
    assist the PRO.

The Immediate Past President
   The Immediate Past President shall be   
    an Ex Officio member of the Executive